PROACTIS AP Automation is a comprehensive solution for
streamlining invoice processing and reducing other non-value-added
PROACTIS AP Automation enables you to:
Quickly turn all invoices into standardised
electronic records using a combination of capabilities
with options to fit all of your trading relationships, and all
levels of supplier technical capability:
- Receive electronic invoices sent by suppliers in any number of
ways (e.g. XML file, email, PDF, purchase/lodge statements,
- Enable supplier online self-entry of electronic invoices
directly or using a "PO Flip" function
- Utilise a PROACTIS cloud-based document capture service that
turns paper invoices, credit notes and other AP information into
standardised electronic documents
Automate invoice validation and account coding
using a self-learning validation engine that can handle all kinds
of PO and non-PO invoices, including:
- Complex utility and telecom bills with a tremendous amount of
detail to validate against contracts, and which require complex
rule-driven cost allocation
- PCard statements that may require complex authorisation
checking, cost allocation or purchase categorisation
- Any other type of complex recurring invoices
Automate 4-way matching that compares invoices
to the PO, GRN (goods or service receipt notice), and the supplier
contract where applicable. User-defined rules and tolerances enable
this process to automatically authorise a great majority of
invoices with no need for manual handling.
Automate workflows for invoices that have
discrepancies from the matching process, or that have no invoice.
Workflows can involve the purchase originator, the supplier, and
anyone else involved with a particular invoice. Rules-driven email
automation, alerts and other capabilities dramatically reduced the
time it takes AP to handle exception invoice.
Improve cost commitment visibility and cash
management by more quickly capturing an electronic record
of all invoices and making that available through PROACTIS
Reporting & Analysis.
Eliminate non-value-added AP time spent
answering phone and email questions from suppliers by providing
self-service invoice and payment status enquiry capabilities.
To learn more about PROACTIS AP automation solutions, contact us today.