PROACTIS Catalogue Management allows purchasing professionals to simplify the management of catalogues and classify goods and services that their organisation purchases in a way that makes sense to the accessing organisation.

PROACTIS allows you to:

• Reduce off-contract purchases and maverick buying
• Increase the percentage of spend under control
• Reduce time and effort on frequent catalogue updates
• Improve efficiencies with supplier self-service catalogue maintenance
• Allow rapid search and comparisons of goods and services

To learn more about the PROACTIS catalogue management solution, contact us today.

Once a need is identified, the requester often needs to manually reference hard-copy catalogues or price lists. Acquiring an up-to-date list or catalogue in itself can be a challenge, and aside from the time and delay, also opens opportunity for a maverick telephone purchase. This process is beleaguered by:

• Departmental repositories of catalogues - Who has it? Is it up to date? Is this the best price? Is this the approved supplier? What discounts do I get?
• Paper-based catalogues lead to out-of-date information and incorrect versions
• Item searches are driven by the way the supplier wants to sell, rather than the way the buying organisation works
• Inadequate item information from some supplier catalogues means uninformed purchases and inability to make comparisons of other items
• No centralised supplier/item catalogue repository leads to duplicate suppliers and multiple item entries with different descriptions
• No links to contractual agreements with supplier price lists

Working with our clients, PROACTIS addresses these issues.

PROACTIS catalogue management software improves the way you classify and find the goods and services required, in a manner suitable to the operating model within your organisation:

• A central electronic catalogue repository which may be accessed by any authorised user from any linked application in a consistent way
• User-defined categorisation allows the buying organisation to specify categories and unify content with industry-standard classification (e.g. NIGP, UNSPSC etc.)
• Ability to manage content-rich item records including extensive description fields, item attributes, industry classifications, pricing, multimedia attachments, account coding etc
• Simple catalogue maintenance and publishing, reduces administrative effort including upload and offline catalogue maintenance facilities
• Supplier self-service options facilitating remote maintenance and updating of catalogues by suppliers
• Complete buyer control over catalogue availability to users with change management
• Unified catalogues and contract repositories allow contracted pricing agreements to be managed as catalogue items
• Full integration with existing, non PROACTIS purchase-to-pay systems in multiple ways e.g. punch-in and catalogue export etc

To learn more about PROACTIS Catalogue Management, contact us today.

PROACTIS Catalogue Management provides complete control over supply sources and their exposure to end users including full product and pricing comparisons.

• Develop a well-classified and indexed directory of goods and services that are most commonly required
• Eliminate paper-based catalogues that lead to out-of-date information and incorrect versions
• Manage and publish individual items within the catalogue with minimal effort and cost
• Easily track and maintain price deviations, new items and updates to existing items
• Enable informed purchases with an eCommerce-like search and comparison experience
• Reduce off-contract purchases and maverick buying
• Remove administration costs by enabling supplier self-service catalogue maintenance

To learn more about PROACTIS Catalogue Management, contact us today.