PROACTIS Contract Management helps purchasing departments to increase both the proportions of spend "under management" and "on-contract" by supporting all the contract authoring, administration, and compliance needs of your business.

PROACTIS Contract Management provides the capabilities to:

• Ensure value for money by improved contract visibility and utilisation
• Accelerate contract negotiation cycles
• Eliminate inaccuracies and non compliance through contract automation
• Cut operating and processing costs related to managing contracts
• Assure consistency and conformance with standards and procedures

To learn more about the PROACTIS contract management solution, contact us today.

Purchasing professionals work hard to identify the best suppliers and negotiate best value agreements. While contracts lock in those terms for use by the organisation, advantages are lost when spend is off contract, perhaps because contracts are not available or apparent at the time of buying. In addition both organisations may be at risk if contracts expire or if either party fails to comply with contract provisions.

There are many challenges to bringing spend under contract and contracts under control.

• Contracts are often filed in different places, making it difficult to know where to find a particular contract (and virtually impossible to get a consolidated view of liabilities)
• Distributed contract management leads to duplicate agreements and missed opportunities for volume-based savings
• Contract review dates are often missed, resulting in unexpected lapses and unwanted automatic renewals
• Buyers have no visibility of contracts at point of purchase leading to purchases being made off-contract, resulting in missed savings and poor vendor relationships
• Without automatic capture of actual purchase and delivery activity, it is very difficult to measure contract compliance

Working with our clients, PROACTIS addresses these issues.

PROACTIS contract management software improves visibility and control of contracts throughout the contract lifecycle, and then by ensuring that the organisation consistently utilises them when buying goods and services.

• A central repository for all contracts for the organisation to make corporate agreements visible and accessible, even to remote locations
• Automatic reminders and alerts ensure contract review dates are not missed resulting in unexpected renewals
• Offer the organisation completes visibility of contracts at point of purchase to enable informed decision making
• Provide support for a wide range of contract types e.g. simple agreement, framework agreement, sub-contracts, call-off or "Blanket" agreements etc
• A wide range of custom attributes can be linked to contracts including attachments, payment schedules, supplier bid history, user roles etc
• Scheduled event and timeline monitoring ensure contracts are periodically reviewed, and that all the scheduled events or milestones are addressed
• Automatically capture purchase and delivery activity for analysis of supplier performance and buyer commitments
• Performance analysis helps procurement personnel monitor and analyse contract activity to ensure both supplier and organisational compliance
• Purchase integration helps the organisation to fully leverage negotiated contracts by providing full 2-way integration between the central contracts repository and the organisation's purchasing system

To learn more about PROACTIS Contract Management, contact us today.

PROACTIS Contract Management improves financial management by offering central management of all supplier contracts, providing clear visibility to buyers at time of purchase, automatic capture of activity, and reminders for key dates and events.

• Increase proportions of spend "under management" and "on-contract"
• Eliminate renewal of contracts for unwanted goods and services
• Reduce the time and effort required to track and administer contracts
• Improve contract-based negotiations
• Ensure visibility of contracts at point of purchase to improve compliance
• Identify and prevent overcharges
• Reduce contract administration workload through process automation
• Provide greater visibility of contract liabilities, forecasts and budgets

To learn more about PROACTIS Contract Management, contact us today.