PROACTIS purchase-to-pay solutions enable you to control the entire purchasing process, from the initial request through to payment for goods/services received. Employees throughout the organisation will readily embrace it as the easiest way to buy the goods and services they need while following established policies, procedures and automatically working within budget.

PROACTIS purchase-to-pay solutions provide the capabilities to:

• Streamline the purchasing process for employees, managers, and buyers
• Ensure compliance with the organisation's policies and procedures
• Control and manage all committed spend
• Maintain financial and budgetary control
• Allow full visibility of all committed and incurred costs
• Streamline the invoice receipt and invoice matching process
• Automate accruals and journals to finance ledger systems
• Capture information for spend analysis and supplier negotiation

To learn more about PROACTIS purchase-to-pay solutions, contact us today.

To minimise costs, optimise the use of available funds while maintaining full financial control, organisations must have control and visibility of the purchase to pay process. At the same time, employees at all levels of the organisation need to request or buy goods and services without undue effort or delay.

When the purchase to pay process is unstructured or is lacking proper controls:

• Employees often make purchases without appropriate authorisation and budgetary checking
• Many purchases are made from non-preferred sources, with potential savings from negotiated prices and contracts being lost
• There is no visibility of purchase commitments until invoices arrive, so budgets are often overspent and cash requirements are unknown
• Costs are attributed to the wrong accounts or departments
• No one really knows what's being bought over time, with little information is available to support procurement improvements such as supplier consolidation

If the purchase to pay process becomes cumbersome with manual controls:

• Valuable productivity is lost as every purchase takes excessive time on the part of the requestor, the approver, the buyer, and Accounts Payable.
• Critical purchases are delayed
• The cost of the process grows
• Employees become frustrated and begin making purchases outside the system, causing all of the problems of an unstructured process to resurface.

Working with our clients, PROACTIS addresses these issues.

PROACTIS solutions help you to simplify the purchase to pay process from requisition, order, approval, goods receipt, invoice matching, discrepancy resolution and integration with corporate financial and ERP systems.

PROACTIS ensures compliance with all sourcing, authorisation, and financial controls while providing managers with instant visibility of request details along with related financial information to support buying decisions and budgetary control:

• Manage the initiation of the purchasing process; either with full order detail from a knowledgeable buyer, or as a simple statement of need in the form of a requisition
• Enable access to in-house categorised lists of goods/services, or portal-based, vendor managed catalogues fully integrated to price list contracts
• Full support for external sources with "punch-out" to supplier websites
• Manage workflow of purchasing processes, electronically taking the purchasing transaction through the appropriate authorisation routes according to your business rules
• Provide a full 3-way invoice match, ensuring you only pay for goods/services you have ordered and fully received, with workflow routing to troubleshoot for mismatches
• Allow automatic pass-through to financials for all authorised invoices to ensure visibility of payments for all involved in the purchasing cycle
• Offer dashboard and report based information, specific to each user, supporting management decision making

To learn more about PROACTIS purchase-to-pay solutions, contact us today.

PROACTIS purchase-to-pay solutions help you to streamline and automate purchasing and invoice management processes, imposing vital control and visibility over spending:

• Lower the cost per transaction by reducing the time spent by employees, managers and Accounts Payable personnel on just about every purchase
• Make it easy for occasional users to buy from preferred suppliers
• Communicate and enforce more complete policies and procedures for purchase authorisations and buying from preferred suppliers
• Improve budget control with automated authorisation controls, escalations and management of commitments
• Make it easy to capture all purchase requests and orders, obtaining visibility and auditability throughout the purchase lifecycle
• Accelerate the buying process by enabling everything to happen more quickly because it uses electronic records and communications

To learn more about PROACTIS purchase-to-pay solutions, contact us today.