PROACTIS Employee Expenses makes it as easy as possible for any employee to record and recover "out of pocket" expenses, while ensuring compliance with organisational guidelines:

• Encourage wide end-user adoption
• Ensure corporate guidelines are followed
• Minimise labour-intensive processes
• Obtain full visibility of the claim process
• Reduce maverick spend and fraud

To learn more about PROACTIS the employee expense solution, contact us today.

Employees at all levels of an organisation need to buy goods and services - sometimes outside of the normal purchasing process. Most commonly, travel and accommodation costs incurred on behalf of the organisation need to be reclaimed.

In many such cases the process to do so is a manual effort, with no validation or appropriateness checks, and claims being paid without authorisation or reference to the "corporate rule book". A lack of control in this area introduces risk, including:

• Reimbursement/reclaim may take place without authorisation
• Purchases from unauthorised sources are facilitated
• Costs are often attributed to the wrong accounts or departments
• No one really knows what's being bought over time - little information is available to support procurement improvements such as supplier consolidation
• There is no opportunity for spend analysis or visibility of purchasing trends
• Employees often become frustrated with the process, or with delays in settlement

Working with our clients, PROACTIS addresses these issues.

The PROACTIS employee expenses solution is readily embraced by employees. It replaces paper forms with electronic documents and workflow to streamline the process and provides full visibility of the claim process.

The solution is quickly established as the easiest way to expedite a reclaim of monies spent on behalf of the organisation, while following established policies and procedures.

PROACTIS Employee Expenses replaces paper forms with electronic documents and workflow to streamline the process and provide full visibility of claims:

• "Claim-as-you-spend" expense entry system allows either multiple claims per accounting period, or cumulative claims
• Automatic tax calculations using site specific business rules reduce the need to learn or remember tax rates
• Automatic allocation of receipt numbers facilitates filing and retrieval of source documents
• Designated account codes minimise the possibility of fraudulent claims
• Claimant authorisation updates via email ensure employees have constant knowledge of claim status
• One-click authorisation to forward claim for either payment or return to claimant with comments
• Flexible rules and authorisation methodologies for all types of business models, and facilitates easy change over time
• Visibility and transparency retain control and auditability while keeping everyone informed
• Email alerts integrate purchasing tasks into daily activity for both requestors and managers
• Instant management reports available giving clear analysis of spend by employee/department/expense
• Integrates easily with existing financial and payroll software reducing administrative overhead

To learn more about PROACTIS Employee Expenses, contact us today.

PROACTIS Employee Expenses is an efficient solution to address the laborious expense claim process and enable organisations to gain control of "after-the-event" purchase claims.

• Empowers users to submit claims accurately and with ease:
• Web browser access provides zero footprint and facilitates rapid organisation-wide adoption
• Offers employees full visibility of the claim throughout the process
• Minimises the authorisation process to an uncomplicated point and click operation
• Greater visibility and transparency with extensive management reporting
• Seamless integration with existing financial and payroll systems

To learn more about the PROACTIS employee expenses solution, contact us today.