PROACTIS streamlines the invoice matching and approval process to increase productivity and approval turnaround times.

PROACTIS invoice matching and approval solutions provide the capabilities to:

• Cut invoice processing workload and costs
• Reduce discrepancies, errors and bottlenecks
• Improve payment cycles
• Eliminate erroneous, over and late payments
• Realise preferential payment terms
• Comply with contract requirements

To learn more about PROACTIS solutions, contact us today.

An increasing focus on leveraging technology to automate business processes has already achieved tangible results in most organisations. However, these effects have rarely been introduced to invoice matching and approvals processes.  As such it is labour intensive, with inefficient and lengthy processing cycles preventing true optimisation of:

• Processing invoices for approval
• Resolving discrepancies and exceptions
• Supplier contract compliance

The impact of these inefficiencies has far reaching consequences including:

• Lengthy, costly and error prone processing cycles
• Routing invoices and attachments around the business
• Resolving discrepancies and exceptions
• Time and cost of handling supplier enquiries
• Lack of cost visibility, impacting financial reporting
• Over or duplicate payments and loss of discounts

Working with our clients, PROACTIS addresses these issues.

PROACTIS invoice matching solutions speed up invoice matching, exception handling and significantly improve visibility of complex invoice handling processes:

• Dynamically match invoices or credit notes received from a supplier to purchase orders, goods received notes, and/or any predefined payment schedules
• Contract matching that allows "untouched" invoices to be processed with confidence
• Next-generation learning engine that builds up knowledge of codes and automatically applies them to future consolidated builds to reduce workflow
• Sophisticated workflow to view, dispute and approve invoices for payment and effectively resolve discrepancies and exceptions
• Improved invoice exception handling tools that automatically route failed invoices based on type of exception for increased ease of use
• Automated or user-initiated invoice matching, based on matching rules and supplier tolerances
• Monitor every step of the process, including status of invoices, invoices held up in dispute, and suspect invoices
• Comprehensive audit trails and traceability for reporting and compliance
• Out-of-the-box integration to external ERP and Accounts Payable systems

To learn more about PROACTIS invoice matching solutions, contact us today.

PROACTIS invoice matching solutions enable customers to match invoices against individual goods receipts and contracts to significantly boost matching rates for improved process efficiency:

• Minimise the need to for time-consuming and repetitive invoice handling tasks
• Achieve higher matching rates with highly detailed line level associations
• Reduce the total invoice processing cycles times by up to 80%
• Allow staff to concentrate fully on accounting tasks and process improvement instead of handling invoice exceptions
• Exploit early payment discounts and avoid late payment fees
• Obtain control of invoice workflow processes through statistics and audit trail
• Comply with legislation such as Sarbanes Oxley (SOX)

To learn more about PROACTIS invoice matching solutions, contact us today.